By blog Sep 08 2021
There are many factors to consider when choosing a cloud service. These choices can become even more complicated by the growing speed of digital transformation (DX), the restructuring of management and business processes through digital technology. The amount of data being transferred and shared between companies will only increase over time.
One popular choice is Tsukaeru.net’s Tsukaeru FileBako for the peace of mind it brings with a starting capacity of 1TB and easy to use interface, as well as the option to upgrade as necessary. However, since it can be difficult to truly grasp how much 1TB actually is, let's take a look at what capacity really means.
It is difficult to install large hard disk drives (HDD) in laptops, as compared to desktop computers. For HDDs, the most common sizes are 128GB (gigabyte), 256GB, 516GB, and 1TB (terabyte). When measuring data, the basic unit is one byte, and technically speaking, the next unit is 1024 times larger. However, to more easily remember, it is safe to generalize that it is 1000 times larger.
Recently, solid state drives (SSD), which are faster to read and write than HDDs and more shock-resistant due to a lack of moving parts, have become popular. However, they can be more expensive than HDDs and have a smaller capacity, with most SSDs built into notebook computers having 240-500GB of storage.
Even though you may be aware that 1TB of capacity is quite large, it may be difficult to visualize it with just the numbers of bytes. The following chart provides more concrete examples by converting that capacity into familiar media storage capacity.
With hopefully a better idea of how big a 1TB drive is, let's take a look at some different options.
The chart below shows the capacity, cost, and limitations of similar cloud storage services to Tsukaeru FileBako. While each service may offer a variety of plans, the comparison is based on a standard corporate plan.
While the chart above shows general information about cloud storage services, it is important to remember that the current trend, especially among the larger industry players, is to offer various pricing systems including unlimited services. However, in most cases, the cost is set on a per user basis.
While some major cloud services offer large capacity plans with up to 2TB per user, it is highly unlikely that a single user in a company would efficiently use 2TB of space. (Who needs to store two million Excel and Word files?)
At first glance, it might appear that bigger is better. However, many companies find that they do not need that much capacity once they start using the service. Another issue is if a company tries to save money by sharing one account between different users, there are security concerns, such as data deletion with no record of who did it.
In addition, one of the most attractive features of online storage, the ability to centrally manage access and editing privileges for each folder and user, is lost with a shared account. As a result, important data may end up only on the manager's personal computer. For these reasons, sharing accounts in order to cut costs is not recommended as it not only makes the high-capacity plan a waste of money, but also increases security vulnerabilities.
On the other hand, with an unlimited number of users, such as with Tsukaeru FileBako, it is possible to divide folders among all employees and business partners at no extra charge and share the capacity without wasting space. With the basic 1TB plan, which is sufficient for small and medium-sized business users, you can create an account for each user. It is also easy to organize and delete user accounts that are no longer needed, providing peace of mind in terms of management and security.
You can learn more about Tsukaeru FileBako benefits and security details in this article.
It is obvious from looking at the different issues and options available that it is important to choose the cloud storage service that best fits your business, the number of users, and the volume and type of data to be handled.
One reason for the increase in cloud storage service capacities, including Tsukaeru FileBakofile’s initial 1TB capacity, is the growing volume of data that companies generate and exchange because of DX, as well as in response to the COVID-19 pandemic.
According to a survey by the Japanese Ministry of Internal Affairs and Communications, the total download traffic of domestic fixed-line broadband Internet service subscribers in May 2020 was approximately 19.0 Tbps* (estimated), up 57.4% from the same month the previous year.
*Tbps (terabits per second): a unit that indicates how many trillions of bytes or bits (1 terabits = 1,000 GB) of data can be transferred per second. For example, a download speed of 2.5Tbps is capable of continuously downloading 7 Blu-ray movies per second (see: Gizmodo).
Until recently, email and File Transfer Protocol (FTP) have been the mainstream methods of data exchange between companies. However, there were limitations on the amount of data that could be transferred, and it was often necessary to compress, process, or split the data before sending it. The data capacity for email attachments is usually 10 to 100MB, making it almost impossible to send high quality image files or videos.
If a better solution cannot be easily implemented, time will be lost, potentially creating a significant delay. In addition to DX, as remote work further increases in response to the COVID-19 pandemic, companies will ultimately lose their competitive advantage if they cannot successfully solve this issue of how to store and share data.
The following are some specific examples of how businesses rely on data:
・Delivering design and document data in the manufacturing and other industries
・Sharing information across language and OS differences between overseas engineers, creators, and marketers
・Uploading CAD data, drawings, and site photos for collaborative projects in the building and construction industry
・Exchanging large volumes of research data analyzed by laboratories
・Sending design data to printing and advertising companies
・Downloading instructional videos on work procedures at an overseas location
With the right cloud storage service, all of the above can be quickly, securely, and easily completed.
A one-year, unlimited user Tsukaeru FileBako contract is currently available for 14,740 JPY/month (tax included). However, there is a significant discount for longer term contracts, for example, a two-year contract, the cost is 11,880 JPY/month (tax included), and a three-year contract is 10,780 JPY/month (tax included).
Regarding capacity, there is usually no need to worry if only exchanging and storing Word or Excel files, but do remember that some types of companies, such as architecture, design, and video production, use specialized tools for their work, often creating large amounts of data that need to be processed. However, a 1TB capacity can easily handle a large volume of traffic in case each employee needs to use more storage space than usual.
With Tsukaeru FileBako, the number of users is unlimited, so whether you have 100 or 1,000 users, the cost is fixed. Data capacity can also be increased with no limit, according to the growth of your company and the amount of data handled (additional capacity of 1TB/ 7,480 JPY including tax), providing a flexible solution and peace of mind no matter the situation. As the system can also be operated from the website management screen as if you were using your regular Windows or Mac, there is no need for costly employee training.
To experience it for yourself, click here to learn about our free, 14-day trial!
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